🇫🇷 France

This document describes all necessary configuration for a compliant setup in France (NF525 compliant).

Configuration

In order to configure your store in France to be compliant, the following configurations need to take place.

Settings

All settings below should be set on the most convenient level possible. In other words, if your organization structure has a country organization which houses all French stores, then that's where they should go.

Setting	Value	Organization unit	Description
Auditing:Provider	NF525 or DEFAULT	NF525 on store OU's when go-live is in phases or on country level when big bang go live. DEFAULT on ecom organization units.	Triggers the NF525 related logic on orders and invoices
UseInvoiceOutputFacade	true	Root level or container level	Attaches the Certified Invoice PDF when emailing the Invoice from POS &/or Companion App. This setting enables the use of the CertifiedInvoice stencil with destination Mail
Auditing:UseInvoiceCloning	true	Root level or container level	Used to create a duplicate of an original invoice whenever a customer is attached or mutated
Auditing:PublicKeyBlobID	-	Root level or container level	ID of the blob that was uploaded that contains the public key. Note: we can provide a service to generate it for you
Auditing:PrivateKeyBlobID	-	Root level or container level	Part of the key-pair used in your public key blob setting
Auditing:EnforceTransactionValidation	true	Root level or container level	To check if all auditing fields have been filled properly upon conducting any sales transction

note

Once you're done with all configuration steps. Make sure to run the service: AuditingValidateConfiguration which should return any step(s) that you may have missed or possibly undocumented.

Public and private key

To generate the public and private key one of our developers will help you. Or if you’re savvy enough with this command line:

openssl genrsa -out private.pem 2048
openssl rsa -in private.pem -out public.pem -outform PEM -pubout

Private key

To set the private key the service AuditingSetPrivateKey can be used. This will upload the private key file and also increment the version setting automagically. It will also update the setting Auditing:PrivateKeyBlobID. We will have this setup done for you at the start of the project.

Public key

The public key should be uploaded to EVA via the StoreBlob service. Please note that the blob needs to have an "OriginalName" otherwise, it'll expire immediately. We will get this done for you at the start.

The public key should be shared with the authorities whenever they ask for it, so they can verify signatures.

Infrastructure

Cosmos DB will be setup by us, as this is required to keep track of the technical event log and the X/Z reports. If this is not set up, you won't be able to see any details in de technical event log section of EVA Admin.

Company

When configuring your French organization unit(s), a company needs to be attached. If there is no French company present yet on EVA, a new one should be created within Admin Suite under the Companies chapter. The following fields need to be filled:

• Name
• VatNumber
• RegistrationNumber
• Address (VisitorAddress)
  • Street
  • HouseNumber
  • ZipCode
  • City
  • CountryID

Auditing fields

These inputs need to be set on the company(ies) attached to the French organization unit(s) through the service(s): GetAuditingFieldsForCompany and SetAuditingFieldsForCompany

• SIREN (example: 538485384)
• SIRET (example: 53848538400019)
• Legal form
• Social capital (starting capital when the company was registered)
• NAF (special code for the main activity of the company)
• RCS number (example: 844988105)
• RCS city (city where the RCS number was given)

Organization unit(s)

Once a company is in place, you need to attach it to an organization unit(s).

Make sure the following fields are filled when creating an organization unit:

• Name
• BackendID (store number)
• RegistrationNumber
  • Used as the SIRET in the audit file
• VatNumber (aka TaxRegistrationNumber)
• BranchNumber
  • Used as the NAF in the audit file
• Address
  • Street
  • ZipCode
  • City
  • CountryID
• CompanyID

note

• It is crucial that you have the CompanyID field filled when creating the organization unit. You can retrieve this ID from the French company you created/have. This is the legal entity under which this OU/store is operating and will be referred to when filling in the details on the invoices and receipts.
• Sales will not be permitted on all apps if the SIRET, VAT or NAF numbers are missing.

Further, please make sure to fill all the auditing fields for your respective French OU's.

Ecom organization units

For web shop/ecom organization units, additional considerations are needed on the OU level as follows:

• The setting AutoOpenCloseFinancialPeriod must be set to true.
• The setting Auditing:Provider remains NF525 as earlier advised under settings.
• The organization unit is set to "Open".
• The web shop organization unit must be attached to the French company.
• The financial period of the webshop OU must be set to "Open".
• The following tasks need to be set up:
  • EVA.Core.Finance.Periods.AutoOpenCloseFinancialPeriod
  • EVA.Auditing.Tasks.CreateFinancialPeriodAuditTask (For this one, please input the French web shop/ecom OU ID in the designated field).

Stations

You can find steps on adding a new station here.

When creating a station, make sure the following fields are filled in:

• Station name.
• The checkmark This station is a fiscal station and will be used for transactions needs to be checked.

note

All payment types must have a category, otherwise the payment can't be correctly mapped, and Ship Orders would fail.

Tasks

The following two tasks need be set up under Management → Tasks.

Financial period audit

The CreateFinancialPeriodAuditTask should be configured every second day of the month at 04:00. This task will basically do an automated generation of an audit file, which you can also trigger manually.

The following fields need to be set:

• Name - (can be any unique name you want).
• Cron: 0 4 2 * *
• Arguments
  • Type - (can be left blank).
  • Organization unit - (the ID of the country of the French OU).
  • Email address - (In case of task failures the email address you mention here will receive a notification. This is an optional field but quite handy).

note

For NF525 implementations, the audit file document output is modified to not include a billing address if (1) the customer attached to an order had no billing address details (2) the invoice template was just a ticket/receipt i.e. the address fields are not part of the receipt.

Financial reporting period

The CloseFinancialReportingPeriodsTask should be configured every night at 03:00. This task will check and close reporting periods (months, years, fiscal years).

The following fields need to be set:

• Name - (can be any unique name you want).
• Cron: 0 3 * * *
• Type - (1 for shops 2 for webshops)
• Email address - (Again, this is an optional field but quite handy in case the task run fails).

note

Unlike the financial period audit task, this task does not require an organization unit. It will simply look at all the automatically opened reporting periods and make sure to close them.

Stencil

Certified Invoice

For configuration and more details about Certified Invoices please refer to the general concepts section under Certified invoice stencil.

Auditing provider details on POS

In POS under the more options tab a card is available displaying the auditing provider details. Further, the auditor provider logo can be seen to comply with the CF certification rules "to display the logo and reference to the NF525 mark".