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Creating price lists

The Price lists overview in the Finance module of Admin Suite shows you all created price lists, and allows you to filter on all the values contained in the columns as shown below.

Authorization

In order to be able to access this chapter, you need the Pricing permission.


To create a price list, click the + in the top right corner of the price list overview. Doing so, takes you to the creation menu.

The creation menu consists of three main parts:

  1. General info
  2. Adjustments
  3. Organizations

General info

In the General info pane, we give our price list a Name. Optionally, we provide a Backend ID and a Backend system ID. Setting a Currency is mandatory. The Time zone is not mandatory, but we advise to specify the timezone in which the list will be used. Lastly, specify whether your prices will be the Final sale of the season (which will exclude them from being returned), to In- or Exclude VAT and whether your price list should be Active or not.


Adjustments

A price list Adjustment holds the actual prices. An Adjustment needs a Name, a Start date and a Type. Marketing description is optional. The remainder of the Adjustment interface heavily depends on the Adjustment Type. We will go into all Types later on. Manual adjustment is certainly the most commonly used Type:


In a Manual Adjustment, we manually select products and give them a price. These entries can also be given start and end dates. By default, these dates are inherited from the Adjustment itself.

The Customer pricing group can be used to enter a CustomerPricingGroupID as it may have been attached to specific users, making the adjustment valid only for those specific users. For more in-depth information about this, see Alternative prices for different customers.

Clear mismatch

If you want to add a sale price for 10 products out of a pricelists containing hundreds, you ideally want your sale price list to only contain 10 products. When checking 'Clear mismatch', EVA clears the price for all non-matching products, only storing the prices for our 10 products.

Upload adjustment products

Instead of adding products individually in the manual selection, you can also upload an Excel file with products. To do so, first download the template. You can choose to either download a clean Template or to download one with the Current prices. The latter will give you an overview of all products currently listed in this price list. Take note that the final column ID is the ID of the price record, which will either be filled for you when downloading the current one, or you must leave it empty (since the price records will be created automatically).

After filling in your template, or adding to it, you can use the 'Upload' icon. It will show you the following upload modal:


Pay special attention to the option to Process data asynchronously. Enabling it will mean the upload is processed in the background - any errors found during this upload will then be sent to your email, allowing you to figure out what's (potentially) wrong with your upload.

The mail in question is by default sent based on a template in English, but you can of course create a new template (with the same markup) in a different language.

Organizations

Finally, we need to attach the price list to one or more organization units.


When linking a price list to an organization unit, we also specify the Usage type for the price list.

Adjustment types

In addition to Manual adjustment, we provide five more adjustment types.

Existing price list

With this usage type you can import prices from another price list into your adjustment layer.

Value and percentage change

This adjustment type can only be used as a second adjustment layer, where the first layer is an adjustment layer either of type Manual adjustment or Existing price list.

This type can then be used to set a mark-up or down on certain products from the first layer.

As you can see in the example below, only users with a loyalty PricingGroupID will be able to benefit from this Final sale price list adjustment.


Filter products

The filter is used to specify which products would be impacted by this adjustment. Once you click the '+' icon you'll be presented with two options.

  • Option 1: Add products in bulk, which prompts a notepad like modal where you can specify a Product property and input the corresponding values (use commas to separate between values).
  • Option 2: Add product filter, which works the same as described here.

Supplier prices

This adjustment type is used to specify that you want to use prices that are specified by the supplier for a specific OU to which this price list will be applied.


Combined adjustments

By creating an adjustment of type Combined adjustment, you will be able to group other adjustments. Simply create the other necessary adjustments and then click the 'Reorganize' icon above the highest Adjustment card. You'll see a box become available within the Combined adjustment in which you can drag the relevant adjustments.

Rounding

Rounding is used to set a rounding on prices that you specified in previous adjustment layers.

Rounding allows us to set a rounding direction and a type. The type is either Decimal or Divisional:

  • Decimal - the preferred way of rounding for currency like the euro. You can specify a decimal to round to, followed by a rounding direction for that decimal specifically. You can choose as many decimals as you like, allowing you to work with all possible rounding scenarios.

  • Divisional rounding - the preferred way of rounding when decimals are no use. Set a divisor: round to the nearest specified (up/down/closest) value that can be divided by its divisor. Meaning if you set 1000 as a divisor for example, a price of 4655 would round to: 5000.

In case of divisional rounding, you can also specify a rounding threshold. This specifies how much rounding difference is actually allowed for. Setting 10 here will mean that the rounded price can differ no more than 10, even if the rounding calculation itself would dictate more.

Hiding price lists

Using the setting EnablePriceViewingFunctionalities with value set to true (default is false) you can limit users' ability to view any type of price lists and their respective results in the PriceLists chapter by altering the viewing scope of PurchasePrices, CostPrices, SalesPrices, PromotionPrices, RecommendedRetailPrices or PotentialDiscountedPricePrices functionalities.

note

The list of price lists is retrieved from the user's currently logged in organization unit. If you have rights in one organization unit to see the cost prices and in another you don't, then you'd have to switch between organization units to exercise viewing rights.