Roles and rights
Roles and rights
The Roles and rights chapter in Admin Suite provides you with an overview of all currently configured roles, and the possibility to edit or create new ones.
In order to be able to access this chapter, you need the Roles and Functionalities permission.
Clicking on an existing role or the '+' icon opens up the creation/update cards.
The Name and Code of the role (user specified). For any user-created role, the General details card also features a Deactivate after field. This field lets you set an automatic deactivation of the user with this role after not logging for a certain amount of days. If this happens, the user will be informed of the deactivation by means of a popup during login.
All available permissions are listed here with a brief corresponding description, giving you the possibility to grant or limit certain user rights based on the user's role.
Using the search field you can refine the list of functionalities based on name or category. You can also click the i icon to get an overview which settings are connected to the functionality.
If a functionality is greyed out, it means you lack the necessary permission to give the functionality to this role.
In addition to functionalities itself, EVA allows for elevated functionalities. The basic essence of elevated functionalities is that you can give certain users some functionalities that require validation from a user with the full functionality.
How you can actually enable this elevation per functionality, is by double-clicking the All column, or other columns you want to elevate. The orange sign will signal the functionalities that are elevated. Click Done after this to save your changes.
The Admin Suite modules are listed here, giving you the possibility to control which modules a role can access. By default, all module access statuses are set to Active.
In your user roles and rights, you need to have the functionality ModuleRoles ticked in order to be able to use this feature.
Download employee roles
In the Roles and rights chapter you can download a list with all your employees and their currently assigned roles. After you click on the download button, an excel file will download with all the information.
Role sets can be created and edited in the People module of Admin Suite. They are an easy way to give a selection of available roles to an OU, so they can be assigned to employees that are created in that OU. In the Employees chapter they will result in a drop down selection of available roles in the OUs.
This for example can prevent assigning roles to an employee, that would give them a wide range of permissions above the level they would need.
Creating and editing role sets
Role sets can be created and edited from the Role Sets chapter. You see all created role sets in the chapter, and you can create a new one, using the '+' icon at the top right. Creating is as simple as giving the set a Name and click Next. Now you can attach roles and assign the new role set to an OU. Once that is finished, click Done and the role set is created.
In order to be able to access this chapter, you need the RoleSets permission.
Edit existing role sets
Role sets can be attached to an organization unit or an OU set from the Role Set chapter in Admin Suite. Click on the role set you want to assign, and a similiar mask, to the one that was used during the creation, will open. Here you can assign additional roles and OUs. You can also edit the name of the role set from here.