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Employees

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Employees

Managing your employee (user) accounts in EVA

An EVA employee account is essential for accessing and interacting with EVA Apps. This unique account is required for all users, including store employees, area managers, administrators, and headquarters staff.

Manage Employee Users​

You can add, edit, or deactivate employee users and their records through the Admin Suite under the Employees chapter in two ways:

  • Manually: Add or modify users one at a time.
  • Excel Upload: Import user data using an Excel file.

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Go to the Employees chapterManaging employee records
  • Integrate with an external system using the PushUsers service:

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Go to the PushUser serviceManaging employee (user) records via API
  • Via Single Sign-On:

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Go to SSO managementConfigure SSO

Employee Permissions​

What can your employee do in EVA?

In EVA, employee permissions are managed through Functionalities. There are over 300 Functionalities, each controlling access to specific features within EVA. To enhance this control, many functionalities are divided into Scopes. This division allows for detailed permissions within a single functionality, enabling or disabling actions like View, Edit, Delete, or Manage pertaining to a feature.

Roles & Rights​

EVA simplifies user management through the Roles and Rights feature. Typically, employees within an organization perform similar tasks, allowing you to group functionalities into roles. By creating roles such as District Managers, Store Managers, and Store Employees, you can assign specific rights and functionalities to each role.

Expand to see an example

If you want store employees, rather than just store managers, to handle incoming shipments, you can add this functionality to the Store Employee Role. All employees assigned to this role will automatically gain the ability to manage shipments. However, if needed, you can still apply changes to an individual user by searching for and updating their specific profile.

This approach not only saves time by eliminating the need to configure settings for each user individually but also facilitates easy updates across multiple users who share the same role.

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Go to the Roles and Rights chapterConfigure what a role can and cannot do

Role organization unit setup​


To finalize the setup, link each role to one or more Organization Units. These units can be individual stores or higher-level entities in the organizational hierarchy, such as regions or countries. This linkage grants the role access to multiple units.

Expand to see examples

Example #1: Assigning a user the role "Store Manager" on the Regent Street Organization Unit, would mean that the user can exercise the granted functionalities of that role within the Regent Street organization unit only.


Example #2: Assigning a user the role "Country Manager" on the United Kingdom organization unit (that is the parent of all underlying British organization unit stores), would mean that the user can exercise the granted functionalities of that role across all the organization unit/stores that fall under the United Kingdom organization unit.

Role sets​

Role Sets group roles by specific organizational units. This allows for quick assignment of roles to employees within those units.

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Go to the Role sets chapterConfigure role sets to quickly attach to organization unit(s) and employees